Focus on teaching.We handle the rest.
The all-in-one platform for private instructors — scheduling, billing, session notes, and client management. Built for how you actually work.
Built for every kind of private instructor
500+
Instructors
12k+
Sessions scheduled
< 30s
To get started
4.9
Avg rating
Core Features
Everything you need, nothing you don't
Replace the spreadsheets, sticky notes, and Venmo requests with one clean workspace.
Your week, at a glance
Day, week, and month views with drag-and-drop rescheduling. Color-coded by status. Built for how your week actually looks.
One-click billing
Auto-generate monthly invoices from actual sessions. Track payments by cash, Venmo, Zelle, or card. No double-entry.
Notes that follow up
Record what you covered, assign homework, then send it all to the client (or their parent) with one click.
Niche-Specific
Built for your niche
Not a generic booking tool with a logo swap. Every label, field, and feature adapts to what you teach.
Music Teachers
From warm-ups to recitals
- Track repertoire and method books
- Skill level progression (RCM, Faber, etc.)
- Parent/guardian contact with reminder routing
Personal Trainers
Every rep accounted for
- Session packages with auto-decrement
- Low-stock alerts at 2 remaining
- Per-client default rate
Therapists
Structure meets sensitivity
- SOAP note templates (S/O/A/P)
- Reminder routing: client, parent, or both
- Not-for-PHI disclaimer built in
Tutors
Track progress, not just time
- Test score history with sparkline trends
- Per-session topic tracking
- Grade level and subject fields
Don't see your niche? InstructorHQ works for any 1-on-1 instruction business. Customize every label in Settings.
More Features
And the details you'd expect
Recurring sessions
Weekly, biweekly, or monthly — with conflict detection
CSV import
Bring your client list from any spreadsheet
Drag to reschedule
Move sessions on the calendar with a drag
Dark mode
Easy on the eyes for late-night planning
Mobile-first
Fully responsive — manage from your phone
Email reminders
24-hour automated lesson reminders
Payment tracking
Cash, Venmo, Zelle, check, or card
Custom terminology
Rename everything to match your niche
Testimonials
Loved by instructors everywhere
“I used to spend Sunday nights prepping invoices in Excel. Now they generate themselves. I got 3 hours of my life back every week.”
Sarah M.
Piano & Voice Teacher
“The session packages feature alone is worth it. My clients buy 10-packs and I never lose track of where they are. No more awkward conversations.”
Marcus T.
Personal Trainer
“SOAP notes built right in, and I can email the plan to clients after each session. It's exactly what I needed without the complexity of an EHR.”
Anita R.
Licensed Therapist
Ready to simplify your teaching business?
Sign up in 30 seconds. Pick your niche, add your first client, and see why spreadsheets were holding you back.